kazily — Recruitment ATS · Backend Preview

Published roles — one source of truth

Jobs

Every published role is stored as a Job Opening record in your kazily workspace — that single record feeds your public job board, the /jobs.xml partner feed, Google for Jobs and Postiz. Pause, republish or close from here; the board and all channels follow automatically.

All published jobs

Role	Client	Owner	Application form	Channels	Apps	Deadline	Status	Actions

Republishing re-pushes the role to every channel with a fresh timestamp — Google Indexing API re-pinged, feed rebuilt, Postiz re-queued — and optionally extends the deadline. Expired roles can be republished the same way.

Talent database — segmentation

Find anyone, by anything

Query your own pool before you ever advertise. e.g. "all sales marketers with 5+ years".

Boolean search — AND / OR / NOT / "exact phrase"

Keyword (role / skill / name)

Min years

Stage

Recruiter

0 matches

Click a row to open the candidate

Name	Role	Exp	AI	Stage	Recruiter	CV

Resource center — consents, checks & records

Resources

Latest activity

Consent form library DPA 2019

Edit the wording, then send to any candidate — they sign via a tracked link and the signed record is kept on their profile with a timestamp.

Consent record log

Every initiated form and its status — the audit trail.

Candidate checks — upload & title

Upload every conducted check (background, reference, medical, certificates…) against the candidate, each with its own title. Files sit on the candidate profile.

Candidate

Check title

File

Checks on file deletion needs lead recruiter approval

Records are permanent by default — only the lead recruiter can approve a deletion.

Performance — picked from Hired stage & activity log

Reports

Revenue by month 2026

Placement fees collected — hover a bar for the exact figure

Recruiter leaderboard

Who's billing, who's restarting — one table, no hiding

Recruiter	Hires	Revenue	Restarts	Avg days	Fee/hire

Pipeline funnel year to date

Stage-to-stage conversion — where candidates leak out of your process

Revenue by client

Which mandates actually pay the bills

Placements

Fees recorded when a candidate reaches Hired

Placement	Role	Recruiter	Date	Fee (KES)

Back-to-the-drawing-board

Roles restarted after late-stage failure — by recruiter

Positions vs deadline

Client access — visibility controlled by GRSL

Client Portal

Stage visibility controls (you decide what the client sees)

Client: Bidco Africa · changes apply instantly

Shared interview notes

Only notes marked "share with client" appear

What Bidco Africa sees Live preview

Read-only · Approve / Reject / Comment per candidate

Client users & logins

Portal logins are created here, per client contact — each invite is a magic sign-in link emailed to the contact, and expires in 72 hours if unused.

Configuration

Setup

Email channel Active

Any SMTP provider — Google Workspace, Microsoft 365, Zoho, or your own mail server. All candidate communication goes out via email.

Provider

SMTP host

Port / security

Login

From address — every system email

Stage updates, self-interview links, slot pickers, receipts — all send from this address. Replies route back to the owning recruiter.

Sender name

Team & seats Growth · 5 seats

Admins invite teammates here. Your package sets the seat limit — the system blocks invites past it.

Mid-cycle changes are prorated: upgrading plan or adding seats charges only for the days left in the current billing month; downgrades credit the difference to your next invoice. Receipts + KRA tax invoices are emailed automatically after every charge.

WhatsApp channel Pending — Phase 2

360dialog Business API · 12 templates awaiting Meta approval. Until enabled, WhatsApp messages are queued, not sent.

Enable WhatsApp sending

Flip on only after template approval

Calendar sync Connected

Any calendar your team uses — Google Calendar, Microsoft 365 / Outlook, Apple iCloud, or any CalDAV server. Busy blocks are read every 15 min per interviewer; this is what locks out unavailable slots when offering interviews.

Mercy — mercy@grsl.co.ke

Synced · 3 busy blocks this week

Kevin — kevin@grsl.co.ke

Synced · 3 busy blocks this week

You — ops@kazily.africa

Synced · 2 busy blocks this week

Social publishing — Postiz Connected

Self-hosted on your VPS · every published role auto-posts to your social channels via the Postiz API

LinkedIn — company page

Connected

Facebook — GRSL page

Connected

X — @GRSL

Reconnect token

Job board & career page

Your public careers page — headline, intro, the "what to expect" promise and the client-anonymisation default. Open roles always sync from the Jobs tab automatically.

Headline & intro copy

Editable

Client names hidden by default

On

Promise: feedback within 48 hours

Live

View page ↗

Candidate message templates

The custom message each jobseeker receives when moved into a stage — edit once, applies everywhere (single moves, bulk actions, API). Your edits override the built-in defaults. Sending still honours the 24h/48h feedback hold.

Stage

Email body

Placeholders: {name} {role} {reason}

Pipeline designer Admin

Rename, reorder, add or remove kanban stages — the board, automations and templates follow instantly. Set each stage's feedback hold (24h positive / 48h negative).

Application form templates

Reusable application forms — you pick one per job at publish time (the Default is pre-selected). Design new ones here.

Legacy ATS migration Step 1 of 5

Full database move — candidates, jobs, notes, CV attachments — then activate kazily as the system of record.

Nothing goes live until step 5 — your old system keeps running in parallel until you explicitly activate.

Interface theme

Applies to your whole team's workspace. Kazily Dark is the default; Daylight for bright offices. Accent recolours actions, scores and highlights.

Mode

Kazily Dark

Daylight

Accent

Kazily Orange

Teal

Leaf

Violet

Public web form — /grsl-apply

Apply — GRSL Recruitment

We process your data under the Kenya Data Protection Act 2019. Please read and tick the consent options below.

Role

Full Name

Email

Phone

WhatsApp number

Years of experience

Cover letter

Tick the communication consent to enable submission.

Application received

Your application and consent choices have been recorded.

Consent captured at
Candidate enters the pipeline at CV Screening — confirmation email fires instantly.